after-your-fire-risk-assessment-the-action-plan

--- title: After Your RRO 2005**, employers must manage health and safety systematically. While the responsible person holds the overall legal duty, they can delegate specific tasks to competent individuals within the organisation.

Assign each action to a specific person or contractor and agree on a realistic completion date. Keep a simple log tracking the status of each item. If an action cannot be completed immediately, you must implement temporary control measures. For example, if an automatic fire door is faulty and awaiting parts, you might need to station a staff member nearby to ensure the door is closed manually in the event of an evacuations-evacuation.

Documentation and Record-Keeping

If you employ five or more people, the RRO 2005 requires you to record the significant findings of your fire risk assessment and the measures taken or proposed to remedy any deficiencies. The action plan satisfies this requirement.

Your records should demonstrate a clear audit trail. If the fire and rescue service inspects your premises, they will ask to see both the assessment and the action plan. They will look for evidence that you are actively working towards compliance. Keeping copies of completion notes, contractor invoices, and maintenance logs will help you prove that the action plan is being followed.

Reviewing and Updating

fire safety is an ongoing process. The MHSWR 1999 and the RRO 2005 both require that safety measures are kept up to date. You must review your action plan regularly and update it whenever circumstances change.

Triggers for a review include:

• Changes to the building layout or structure
• Introduction of new work activities or equipment
• A significant increase in the number of occupants
• Following a near-miss or actual fire incident
• Once all existing action plan items are completed

If you make material changes to your premises, you may need a fresh assessment rather than a simple update to the existing action plan.

How HawkSwift Can Help

Navigating the action plan process requires a clear, accurate assessment to begin with. HawkSwift Ltd provides detailed fire risk assessments starting from £199 + VAT. Our NEBOSH-qualified assessors deliver comprehensive reports within 48 hours, giving you a clear, prioritised action plan to follow.

To ensure your premises are safe and compliant, book a [fire risk assessment](/book) with our team today.

*This article is provided as general guidance and does not constitute formal legal advice.*

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